Privacy Policy

1. Introduction At IntelektHR Management Solutions ("the Company"), we value your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, and safeguard the information you provide when you engage our HR consulting services and use our cloud-based system.

2. Information We Collect We collect personal information directly from you when you interact with our services. This includes, but is not limited to:

  • Contact Information: Name, email address, phone number, and mailing address.
  • Employment Information: Job title, employment status, and payroll information (if applicable to services).
  • User Data: Information related to your use of our cloud-based system, such as login credentials, usage logs, and client-specific data related to employee records, attendance, performance reviews, etc.

3. How We Use Your Information The data we collect is used solely for the purpose of providing HR services to you or your organization. Specifically, we use your information to:

  • Process payroll and manage employee records.
  • Perform HR functions such as performance evaluations, compliance tracking, and benefits administration.
  • Respond to client inquiries and provide customer support.
  • Improve the performance and functionality of our cloud-based system.
  • Comply with legal and regulatory requirements.

4. Data Storage and Security We store your data in secure servers using encryption technologies to protect it from unauthorized access, alteration, or disclosure. We also implement various security protocols such as two-factor authentication, regular system audits, and data backups to ensure the safety of client information.

5. Sharing of Information We do not share your personal information with third parties unless it is necessary for service provision, or required by law. Instances where we may share data include:

  • Service Providers: We may share limited information with trusted third-party vendors who assist us in providing services, such as cloud storage, data analytics, or payroll processing.
  • Legal Compliance: We may disclose information if legally required to do so by government authorities or if necessary to protect the rights, safety, or property of IntelektHR, our clients, or the public.

6. Data Retention We retain your personal data for as long as necessary to fulfill the purposes outlined in this policy or as required by law. After the retention period, all personal information will be securely disposed of to ensure it cannot be accessed or reconstructed.

7. Your Data Rights You have the following rights concerning your personal data:

  • Access: You can request to view the personal information we hold about you.
  • Correction: You can ask us to correct any inaccurate or incomplete information.
  • Deletion: You may request the deletion of your data under certain circumstances.
  • Data Portability: You can request that we provide you with a copy of your data in a portable format.
  • Opt-Out: You can choose to opt out of any marketing communications.

To exercise any of these rights, please contact us using the information provided below.

8. Use of Cookies Our website may use cookies and similar tracking technologies to improve user experience. These cookies may collect non-personal data such as your browser type, the pages you visit, and the time spent on our website. You can control cookie preferences in your browser settings.

9. Third-Party Links Our website may contain links to third-party sites that are not controlled by us. We are not responsible for the privacy practices of these sites and recommend that you review their privacy policies before providing any personal information.

10. Updates to This Privacy Policy We may periodically update this Privacy Policy to reflect changes in our practices or legal requirements. Clients will be notified of any significant updates, and continued use of our services will constitute acceptance of the revised policy.

Contact Us: If you have any questions or concerns regarding this Privacy Policy, please contact us at:

Email: [email protected]